Letting someone else handle your print needs can assist a business with printer hardware and software issues. No matter the business size or industry, a partner for such services can tailor a strategy to help reduce printing costs. If you don’t believe it can save you money, Xerox estimates as much as 15% of a business’s annual spending is on printing.  And that is not just in paper and ink.  Printing costs include IT technical support, maintenance and materials sent offsite for printing (i.e. mailers).  Read on to learn some ways that printers can actually save your business money.

5 Ways Outsourcing Can Save You Money

Cut the Fat:

Do you buy a printer for each new employee you hire?  Some offices do just this.  They are not only adding supply costs, but also maintenance costs.  And don’t think that just because the printer was cheap, it was a good deal.  You can bet that the printer manufacturers are making their money off those ink cartridges users blow through.  A better option is to set employees up on networked printers that can handle the volume.

Never Run Out of Ink:

It never fails, you run out of ink right after the office supply store closes or when your office manager is on vacation and no one else seems to know the ordering process.   If you use a managed print service, your supply ordering becomes monitored and automated so ink will arrive before you need it.

Analyze the Flock:

You may think that hanging on to those old printers is helpful because you aren’t spending money on new ones.  However, printer technology is ever evolving and new units may more efficiently use ink.  Your partner in managed print services will analyze your equipment and offer suggestions for updating or replacing outdated units.


You may be surprised to learn how much printing occurs in your company.  A managed print service can track and report how much is being printed.  You will get suggestions on using your printers more efficiently to help keep your printing costs go down.

Just Don’t Print:

Clearly, we still need paper in this world.  But the days of printing and filing every single document or communication are passed us.  Electronic filing has simplified the office environment.  A managed print service can pinpoint areas that your business can use scanning instead of printing, and then determine how and where all those scans are best stored.

A great option to condense down all those filing cabinets in the office. Having a partner for these services can aide small to mid-size companies by reducing costs and adding efficiencies.  It’s been reported by BizTech.com that for every $1 a business spends on printing (toner, ink, and other supplies), businesses spend another $9 to manage the printing environment. If you feel like your printing needs are out of control, turn to a partner to help you get control over your printing environment.  A managed print service can offer your business a turnkey approach to seamless control over your printing infrastructure.

The author, Robert A. Martin, is the President of Great Lakes Computer Bob has a B.S. in Electrical Engineering from the University of Akron.  He joined the company in 1995 and has held multiple positions including Large Account Sales, Sales Manager, VP of Operations, and now serves as President.  Although he oversees all operations, Bob’s primary focus is in the areas of sales development, strategic direction, government sales and large account management.   Bob lives in Avon, Ohio, is married and the father of two, and is an avid outdoorsman. Bob is the author of Great Lakes Tips on Tech Blog.